REGISTRATION IS OPEN!
 
 
 
Warning when paying by credit card: Some credit cards will not allow consecutive transactions in a short time interval, so credit card issuer should be contacted if that happens. As the accommodation, conference fee and dinner and excursions are separate charges which can trigger an alert risk,  credit card companies could block the second and following charges.
 

Conference fee "Early Bird" if payment is submitted by July 15th:

  • Entire conference in person (3+ days)
      Faculty and senior scientist or researcher €350 
      Postdoc and junior scientists or researcher  €250 
      Students (undergraduate and graduate) €150 
 
  • In person 3 days or less €290
      Include remote access on other days €315

 

Conference fee if payment is submitted after July 15th:

  • Entire conference in person (3+ days)
      Faculty and senior scientist or researcher €400
      Postdoc and junior scientists or researcher  €300
      Students (undergraduate and graduate) €200
 
  • In person 3 days or less €340
      Include remote access on other days €365
 

Entire conference remote access only

      Faculty and senior scientist/researcher €100 
      Postdoc, junior scientist/researcher, students €25
 
 
Conference fee includes:
  • organizational costs
  • coffee breaks in the morning and afternoon from Monday 25th to Friday 29th morning, except on Wednesday 27th afternoon
  • lunches from Monday 25th to (and including) Friday 29th (drinks excluded)
  • welcome reception on Monday 25th
Conference fee does not include the costs of conference dinner, excursions and guided tours.
 
 

Registration and payment process

 
When registering (from home page or in drop down menu) you will be asked to provide user name and password to create your personal account to which you can later login. If clicking on 'submit' when you filled the registration form does not lead to confirmation page, please scroll up and check if all mandatory fields are filled. Not all fields are mandatory, and you can leave empty the fields that are not applicable to your registration.
 
Upon login to your personal account (User corner), you will be able to see your registration data, pay the conference fee, submit your contribution with abstract, as well as travel support request. Paying options for conference dinner, accommodation and social activities are also available. Please keep in mind that booking made through registration form for accommodation in hotel Parentium will be active until July 15th and must be paid before July 15th to confirm it. 
 
You can login to your User corner following this link
 
Conference fee is according to the academic position or work title you provided when registering.
The fee can be paid by:
  • credit card
  • bank transfer
  • Paypal
 
If needed, please provide VAT ID of your institution, as well as information about your institution for invoice. Additional information or requests concerning the payment can be added in the ’Note’ field.
 
If paying by bank transfer, please assure that you pay in euros and that OUR option or equivalent is used. This means the transfer amount is expected to be delivered in full to the beneficiary and that we will not be charged for any transfer related fees and will receive the full amount.
 

 

Accommodation

 
A limited number of rooms at preferential rates can be booked in hotel Parentium through this web pages when registering and must be paid before July 15th. For more information, see 'Venue and accommodation' web section.
 
Students, postdocs, early career scientists and participants from ITC countries can book a room at hotel Blue (Plavi) at lower rates after they submit a request for travel & accommodation support and the request is approved.
 

 

Childcare support

 
LSSTC invites requests for childcare grants to participate in LSST@Europe5. This pilot program is a partnership between LSSTC and IceCube, and is generously sponsored by the Heising-Simons Foundation. The goals of this program are to increase inclusion of parents with young children in collaboration meetings, and to understand the extent and impact of childcare needs on members of the IceCube and LSST scientific communities.
 
Please use this form to request the childcare support costs you anticipate needing to participate in LSST@Europe5 (above-and-beyond your typical childcare expenses). Most applicants choose one of the following three uses for funding: (1) hire extra caregiving assistance at home; (2) bring dependents to the meeting location and hire a local caregiver; (3) bring a caregiver and dependents to the meeting location and use the funds for airfare and lodging.
 
We will do our best to accommodate all requests depending on demand. Applications will be considered on a rolling basis until the funding is fully allocated. Please submit your request promptly for the best chance of funding. Please email bwillman@lsstc.org or rgill@lsst.org if you have questions.
 

 

Travel support

 
Partial travel support will be available for a limited number of students, postdocs, junior scientists and participants from ITC countries. Priority will be given to participants from the Science Collaborations, from LSST Corporation member institutions, from inclusiveness target countries (ITC; https://www.cost.eu/uploads/2021/03/ITC.pdf) and to participants who wish to present.
 
Travel support can be requested for:
  • Accommodation at lower rates (hotel Blue nearby the conference venue)
  • Registration fee waiver
  • Accommodation support (partial or full funding of accommodation costs at hotel Blue only)
 
Please be aware that accommodation in single room is dependent on availability, and by requesting accommodation at hotel Blue (Plavi) you agree to share a room with another person.
 
The booking at Hotel Blue (Plavi) will be confirmed after the approval of the support and your confirmation by e-mail. If you do not wish to book a room at the Hotel Blue after your request for support was approved, please let us know as soon as possible in order to provide support to other participants.

Please note that the booking is finally confirmed if the full accommodation cost is paid through this web pages before July 15th 2023. If paying by bank transfer, please allow enough time (at least 7 working days) to finalize the transfer.

Available dates for booking at hotel Blue are from September 24th (Sunday) to 30th (Saturday) 2023.
 
Request form for travel support is available in the User corner after you register and login with your password and username. You can access User corner directly following this link.

Submission of requests for travel support is CLOSED.

IMPORTANT: We strongly encourage participants that requested accommodation support and accommodation at lower rates, to book a room at the conference venue (hotel Parentium) during registration (and wait with payment until the decision on travel support) or on their own to secure their accommodation in the case of travel support not approved. We are not responsible for your accommodation if your travel support is not approved.
 
 
 
Please be aware of those emails not from the local organizing committee. We do not share any email address. Any official information will be disseminated through official announcements signed by one (or more) of the organizers.
 
 
 
 
 
 
Contact the LOC for more information at lsst_eu5@ung.si